Custom Desk Calendars: The Complete 2027 Ordering Guide (Minimums, Pricing, Deadlines)
Short answer: ordering custom desk calendars for 2027 comes down to three numbers: pricing starts at $3.99 CAD per calendar, the minimum order is 125 units, and the best time to order is well before the fourth quarter, when agencies hand them out for the new year. We manufacture and imprint every 2027 desk calendar in-house, in English and French, with your logo hot-stamped in silver, gold or white.
We make custom desk calendars for insurance agencies, brokers, dealerships and businesses across Canada and the United States. This guide covers the full 2027 lineup: every model, what it costs, the 125-unit minimum, imprint options, and how to time your order.
The 2027 desk calendar lineup
HY0115 — front imprint desk calendar
Our core model. A vinyl desk calendar measuring 5-7/8" W × 3-1/4" H × 4" D, with your logo hot-stamped on the top panel (imprint area 5" × 1.5"). Month-at-a-glance format with a 14-month insert and a 16-month calendar page. From $3.99 CAD, available in English and French.
HY0191 — front and back imprint
The same desk format with your branding imprinted on both the front and back panels, so the calendar advertises in both directions on a desk. From $4.99 CAD, in English and French.
Entrapment versions — HY0115ENT and HY0191ENT
Entrapment models hold a printed card behind a clear panel instead of a hot-stamped imprint, which means full-colour artwork. The HY0115ENT front entrapment starts at $5.40 CAD and the HY0191ENT front and back entrapment starts at $5.99 CAD. Both come in English and French versions.
Wall calendar and calendar mouse pad
Rounding out the lineup: the wall calendar from $3.99 CAD and the calendar mouse pad at $4.99 CAD.
2027 pricing and minimums at a glance
| Product | Starting price (CAD) | Minimum |
|---|---|---|
| HY0115 desk calendar (front imprint) | $3.99 | 125 units |
| HY0191 desk calendar (front & back imprint) | $4.99 | 125 units |
| HY0115ENT (front entrapment) | $5.40 | 125 units |
| HY0191ENT (front & back entrapment) | $5.99 | 125 units |
| HY0115R 14-month refill | $1.65 | 125 units |
| Wall calendar | $3.99 | — |
| Calendar mouse pad | $4.99 | — |
| Mailing envelopes | $0.45 | — |
A minimum order of 125 units at $3.99 puts a fully branded desk calendar program under $500 before options — one of the lowest entry points in promotional products. For a quote on your exact quantity, email insurance@policywallets.com or call 437-564-5671.
Imprint and colour options
Imprinted models are hot-stamped in-house in silver, gold or white — a durable metallic or opaque finish that will not rub off. Vinyl colours include black, navy blue, maroon, forest green, royal blue and azur blue, and every model is available in standard plain vinyl or our leatherette-style Look of Luxury finish. The same hot-stamp process brands our policy wallets and planners, so agencies can run one logo across the whole client kit.
English and French versions
Every desk calendar model and the 14-month refill are produced in separate English and French versions, so bilingual agencies can split one order across both languages and serve every client in their own language.
Insertion, envelopes and mailing
Calendars ship with the 14-month insert; insertion into the vinyl base is available as an extra if you want them arriving assembled. Mailing envelopes are not included but are available at $0.45 CAD each — worth adding if you plan to mail calendars to your client list rather than handing them out in person.
When should you order 2027 calendars?
There is no hard cutoff, but desk calendars are a dated product with one natural delivery window: most agencies hand them out between October and January so clients start the new year with the calendar on their desk. Orders placed earlier in the year get first pick of vinyl colours and comfortable production time; orders placed in the fall join the busiest part of our production calendar. Our advice as the manufacturer is simple — send your logo and quantity early, approve the proof, and your delivery date stops being a variable.
Reordering: refills and yearly subscriptions
The vinyl base lasts for years, so returning customers often reorder only the HY0115R 14-month refill at $1.65 CAD (minimum 125) instead of complete calendars. Every calendar product also offers a yearly subscription option — the same order delivered automatically every year at 5% off, which removes the reorder deadline question entirely.
Pairing calendars with the rest of your 2027 kit
Agencies ordering calendars usually add pocket planners for clients who prefer something portable, policy wallets for policy delivery, and promotional gifts for year-end thank-yous. One supplier, one logo standard, one shipment.
FAQ
How much do custom desk calendars cost for 2027?
From $3.99 CAD per unit for the HY0115 front-imprint model, with a 125-unit minimum. Front-and-back imprint and full-colour entrapment versions run from $4.99 to $5.99 CAD.
What is the minimum order quantity?
125 units for imprinted desk calendars and refills.
Are the calendars available in French?
Yes — every desk calendar model and the 14-month refill come in separate English and French versions.
How do I order?
Email insurance@policywallets.com or call 437-564-5671 with your model, quantity, vinyl colour and logo, and we will send a quote and proof.